Detailed Instructions for Using a Roster Process
For step-by-step technical instructions and practice tips on running searches and managing different roster types, please consult the MRSC Rosters Agency Guide.
Searching for Businesses Without Using a Roster Process
With the transition to the statewide Small Works Roster, the MRSC Rosters platform has evolved from a simple business directory into an expanded record-keeping and data collection tool. The system is now specifically configured for generating formal, project-specific rosters rather than conducting casual business searches.
If you wish to use the platform to supplement outreach for non-roster competitive projects, you have two options:
- Option 1: Search for a Business by Name or a List of Businesses by Category. These searches will provide basic information on business names and UBIs to help you understand potential bidders who have registered for the roster program with your agency. However, you will not be able to see contact information (emails, addresses, etc.). This information from MRSC Rosters can be used in conjunction with other outreach and advertising efforts.
- Option 2: Generate a Roster and Then Cancel. To access detailed business information—including not only the business name and UBI, but also contact information, addresses, etc.—you must generate a project-specific roster. This is the most efficient way to ensure you are viewing the most current and accurate business information available. After you have found the desired information, please cancel the project within the MRSC Rosters platform. If you do not cancel the project, the system will continue sending automated notifications asking you to enter project award data.
Caution Using Rosters With Federal Funding
Because the use of a roster limits competition to the pre-registered businesses, roster lists may not be appropriate for all funding types.
If you are using federal funds, you must comply with both state and federal competitive requirements. In cases of conflict, you must follow the most stringent standard (refer to Uniform Guidance 2 CFR 200).
We strongly recommend obtaining written confirmation from your granting agency regarding the allowed procurement practices for your specific funding source before proceeding.